Administrative Assistant-PT (225)
Location: Burlington

Position Description
Job Summary
Under limited supervision, performs a variety of administrative and support functions and activities for the department, exercising judgment in applying established policies and procedures.

Minimum Requirements

Education and/or Experience
High school diploma or general education degree (GED) with two years of experience in an administrative role; or any equivalent combination of education and experience which provides the required knowledge, skills and abilities.

Computer Skills
Must be proficient in word processing software (MS Word) and spreadsheet software (MS Excel).

Reasoning Skills
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Must understand and utilize the concepts and principles of bookkeeping/accounting methods and procedures in the performance of daily activities.

Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, individuals, and other employees of the organization.

Physical Requirements
Must be able to operate a variety of automated office machines and other equipment (e.g. computers, copier, adding machine, typewriter). Must be able to exert up to twenty-five pounds of force occasionally and/or frequently to lift, carry, push, pull or otherwise move objects.

Will lift no more than forty pounds independently. Must be able to lift and/or carry weights of up to twenty-five pounds with assistance.

Essential Duties and Responsibilities:
Other duties may be assigned as necessary.

Assist with preparation of and processing of bi-weekly employee payroll for Director’s approval.

Prepare and process client payroll for Director’s approval, if necessary.

Gather and file all employee timesheets.

Prepare and process expense reimbursements for Director’s approval.

Gather and process monthly billing documentation and forward to appropriate person for approval.

Prepare and process related payroll reports and documents.

Prepare payable vouchers for all invoices received and forward to appropriate person for approval.

Prepare receipt vouchers to record monies received and forward to appropriate person for deposit.

Assist with preparing, maintaining and updating employee privileging records and documents.

Order and maintain supplies and materials for staff.

Open, sort and distribute mail to the appropriate person.

Distribute memos and correspondence to families and staff.

Maintain and reconcile petty cash, with Director’s approval.

Take meeting minutes, as needed.

Operate phone system by answering incoming calls, providing guidance and assistance as needed.

Assist management with proofreading of new hire packets.

Operate variety of office equipment in order to efficiently perform job duties (e.g. computer, typewriter, adding machine, copier, printer, intercom system).

Serve as a back-up for front desk receptionist, as needed.

Assist management with preparation of status changes.

Prepare written correspondence for program, as needed (e.g. memos, flyers, notices, etc.).

Professionally interact and communicate with a variety of individuals and groups including students, parents/guardians, drivers, immediate supervisor, co-workers, the public and the individuals we serve.

Abide by, enforce and participate in the implementation and ongoing oversight of all LIFESPAN safety standards and regulations.

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